Stop Paperwork Sitting In The Truck
Late invoices slow cash flow and invite disputes.
Tuesday Quote
You quoted on Tuesday and added two change orders.
Out-Of-Pocket Materials
Materials paid for yourself, receipts in the glove box.
Month-End Paperwork
The invoice waits until month end, and margin becomes a guess.
Built For The Way Contract Work Is Billed
From estimate to final stage.
Estimates To Invoices, No Retyping
When the client approves, convert with amounts, tax and scope intact. Change orders become line items.
Material Costs Linked To The Client
Materials, subs, permits and fuel, so you see what each client earns you.
Bill Long Jobs In Stages
Deposit, stages and balance as separate invoices in one numbering sequence. Earlier payments aren’t deducted automatically.
See When It’s Opened
Not opened means a nudge; opened and unpaid means a conversation.
Maintenance Contracts On Schedule
Set a schedule once and each invoice is prepared as a draft.
- Automatic reminders you can switch off
- Pause for a quiet season and resume later
- Same format every cycle
From Quote To Paid Without A Desk
Three steps from the job site.
Send The Estimate
From a saved template, as a link clients open on their phone.
Convert On Approval
No retyping and no lost change orders.
Track And Get Paid
Log expenses, see the open, and let reminders follow up.
Separate Apps Vs QuickBilling
One ledger for the whole job.
The Old Way
Estimates retyped as invoices
- Receipts lost in the truck
- No idea who opened what
- Margin worked out at year end
With QuickBilling
Estimates convert intact
- Receipts logged as you spend
- Opens tracked
- Each client’s margin always current
Built For Real Contract Jobs
Kitchen Remodel
Deposit, rough-in and completion as three invoices in one sequence.
Change Order Mid-Job
Add it as a line item or send a revised estimate.
Supply-Yard Run
Log the materials receipt against the client from your phone.
Property Maintenance
Monthly drafts for each property manager.
What’s Included For Contractors
Real features, on every plan.
- Estimates from your phone’s browser
- Change orders as line items
- One-click estimate to invoice
- Stage invoices
- Recurring drafts
- Material and permit expenses
- Profit per client
- Payment reminders
- Bank transfer and PayPal details
- Open tracking
What Customers Say
“I built QuickBilling because sending an invoice should feel like sending a link. I want to know when it has been opened, and I want reminders to go out before and after the due date without me writing them by hand.”
“I send an estimate as a link, my client accepts it without needing an account, and I convert it to an invoice in one click.”
“I can see when a client has opened an invoice, and the reminder schedule does the nudging for me. I no longer write those awkward follow-up emails.”
Why Businesses Trust QuickBilling
Encrypted In Transit And At Rest
HTTPS on every connection; stored data encrypted at rest by our database and storage providers.
Separate Workspaces
Every request is checked against your workspace and role.
Your Data Stays Yours
Export your account as JSON and invoices or reports as CSV, or delete your account.
Never Sold, Never Used For AI Training
No selling, no advertising, no training AI on your content.
Clear About Where Data Lives
Servers and files in Sweden (EU); database and email in the US. Operated from Sharjah, UAE.
A Record For Every Signature
Each signed estimate has a record: name, time, IP, device and SHA-256 fingerprint.
Simple Plans, Free To Start
In US dollars. Save 10% yearly. Cancel any time.
Free $0/ month
For your first invoices and seeing when clients open them.
- Up to 5 customers
- Unlimited invoices and estimates
- 2 invoice templates
- See when and how often links are viewed
Premium $15/ month
For freelancers with a steady client list.
- Unlimited customers
- You + 2 team members
- All 14 templates plus your own
- IP, location and device tracking
- Your own branding
Unlimited $30/ month
For agencies, several businesses or API work.
- Everything in Premium
- Unlimited workspaces and team members
- REST API keys
- 1,000 AI assistant messages a day
Invoicing For Other Trades
Contractor Invoicing Software FAQs
Short answers to what people ask before they start.
Is QuickBilling Good For Small Contracting Businesses?
Yes. It suits solo operators and small crews, and the Free plan covers up to 5 customers with unlimited invoices.
Can I Turn Estimates Into Invoices?
Yes, in one click after approval, with amounts, tax and scope intact.
How Do I Handle Change Orders?
Add them as line items or send a revised estimate for approval.
Can I Track Material Costs?
Yes, per client (not per job): materials, subs, permits and fuel.
Does It Handle Deposits And Progress Payments?
Partly. Bill each stage as a separate invoice; earlier payments aren’t deducted automatically.
Can I Use It On My Phone?
Yes, in your phone’s browser. There’s no app to install.
Can Clients Pay By Bank Transfer?
Yes, or PayPal, using the details on the invoice.
Does It Chase Late Payers?
Yes. Reminders go out the day before and two days after the due date, plus optional 7- and 14-day follow-ups. You can switch them off on any invoice.
Is It Construction Invoice Software?
For small crews, yes: estimates, stage invoices and material receipts in one place, with a unit on every line. It doesn’t do payroll, AIA-style pay applications or retainage, and it takes no card payments.
What Is The Best Invoicing Software For Contractors?
The one that matches how you bill. If you quote, bill in stages and buy materials per client, QuickBilling covers it with a free plan to start. If you need card payments, time tracking or payroll, it isn’t the right fit.
Is This Contractor Invoice Software?
Yes: estimates, stage invoices and material receipts in one place, with a unit on every line. It does not do payroll, AIA-style pay applications or retainage.
