Billing guides that get you paid

Step-by-step invoicing advice, copy-paste templates, and payment workflows, written for practitioners, not accountants.

ToolsNovember 12, 20266 min read

Bank Statement CSV Format: How to Download One and Check It

What a bank statement CSV should look like, how to download one from online banking, which file type to pick, and how to check it before you import it.

Getting paidNovember 12, 20263 min read
Bill one estimate in parts: partial invoices and a final invoice
Bill an accepted quote in parts: 30% now, 20% later, the rest at the end. QuickBilling creates the partial invoices and a final invoice that deducts them.
InvoicingNovember 11, 20268 min read
Invoice Number Format: How to Number Invoices, With Examples
How to create an invoice number: sequential and unique rules for UK, EU and US freelancers, format examples, year changes and fixing skipped numbers.
InvoicingNovember 10, 202610 min read
Free Estimate Template for Freelancers: Fields and Example
Free estimate template for freelancers: the fields to include, scope, a validity date, deposit and payment terms, a worked GBP example and online acceptance.
InvoicingNovember 9, 202610 min read
Freelance Invoice Template: Fields, UK and US Examples
Freelance invoice template to copy into Word, Excel or Google Docs: every field explained, filled-in GBP and USD examples and the UK vs US differences.
ToolsNovember 6, 20265 min read
Invoicing App for Your Phone: Install QuickBilling on iPhone and Android
Use QuickBilling as an invoicing app on your phone. Add it to your home screen on iPhone or Android in a minute, no app store needed, and send the invoice right after the job.
ComplianceOctober 28, 202610 min read
Reverse Charge Invoice Wording for UK and EU Freelancers: What to Put on the Invoice
Reverse charge invoice wording for UK and EU freelancers: when it applies, the exact line, VAT numbers, VIES and worked examples.
InvoicingOctober 14, 20264 min read
How to Get a Quote Signed Online, Without Printing It
How to get a quote signed online: send a link, let your client type their name and keep the signing record. The steps, and what to check before you send.
InvoicingOctober 13, 20266 min read
Email Wording to Request Documents
Email wording to request documents from a client, with a checklist of what to ask for, how to set a deadline and how to chase without sounding pushy.
TaxesOctober 6, 20269 min read
Student Side Hustle Taxes: How to Invoice, Track and Report Freelance Income
Freelancing as a student? What the IRS says about side hustle income, how to invoice your first client, what to track all year and when to ask a tax adviser.
TaxesOctober 6, 20269 min read
Tax Documents Checklist for Freelancers and Side Hustlers
What to gather before you file: the forms the IRS lists, the records a side business needs, how long to keep them and where each cost sits on Schedule C.
Personal financeOctober 3, 20269 min read
The 50/30/20 Rule: How to Budget Your Paycheck (+ Calculator)
The 50/30/20 rule splits take-home pay into needs, wants and savings. Use the free calculator, see worked examples, and learn when 60/20/20 fits better.
InvoicingOctober 2, 202610 min read
How to Send an Invoice: Email, Link or PDF (+ 6 Invoice Email Templates)
How to send an invoice in 5 steps: email with PDF, share link, PayPal or Square, plus six copy-paste invoice email templates and a German e-invoice check.
ToolsAugust 18, 20269 min read
Free Invoice Generators and Free Invoicing Software, Compared (2026)
Free invoice generators and free invoicing apps compared for 2026: Zoho, Wave, PayPal, Square and QuickBilling, what each free tier includes and who it suits.
TaxesAugust 17, 20269 min read
Freelancer Tax Deductions in the US: What's Worth Tracking in 2026
Schedule C basics, the home office deduction with a worked example, top self-employed deductions, record-keeping rules and quarterly estimated tax dates.
Getting paidAugust 16, 20269 min read
Should Freelancers Charge a Deposit? When 25 to 50% Upfront Makes Sense
When to ask a freelancer deposit upfront, how much (25 to 50% by project type), proposal wording that sounds confident, milestone billing and an email to copy.
ComplianceAugust 15, 20267 min read
Is a PDF an e-Invoice? What EN 16931 Requires
A plain PDF is not an e-invoice under EN 16931. Structured XML is required via UBL, CII, XRechnung, ZUGFeRD or Factur-X. France and Germany rules explained.
ComplianceAugust 14, 20268 min read
XRechnung vs ZUGFeRD: Which Format Should a German Freelancer Use?
XRechnung vs ZUGFeRD for German freelancers: receiving since January 2025, issuing from 2027 or 2028 by revenue, §19 rules and what to tell clients.
ComplianceAugust 13, 20269 min read
France's e-Invoicing Mandate 2026: What Freelancers Need to Do
France's e-invoicing reform took effect on 1 September 2026 for receiving; micro and SME issuing starts 1 September 2027. Factur-X, PDP vs PPF, a checklist.
InvoicingAugust 12, 20265 min read
Recurring Billing for Freelancers: Retainers, Subscriptions, and Setup
Compare retainer, subscription and milestone billing, price a retainer with a worked example, set up recurring invoices and handle late payments.
Getting paidAugust 11, 20265 min read
Late Payment Fees on Invoices: Clause Wording, Rates and Legal Limits
How to charge a late fee on an invoice: example clause wording, a worked fee calculation, the UK and EU statutory rules and when to waive it. Not legal advice.
InvoicingAugust 10, 20265 min read
How to Set Freelance Rates: Hourly, Project, and Value Pricing
Calculate your baseline freelance rate, choose between hourly, project and value pricing, research market rates and raise prices without losing clients.
InvoicingAugust 8, 20265 min read
Invoice vs Receipt vs Bill vs Estimate: Definitions and When to Use Each
Clear definitions of invoices, receipts, bills and estimates, a side-by-side table, the quote-to-invoice-to-receipt lifecycle and notes on proforma invoices.
Getting paidAugust 7, 20266 min read
Client Not Paying? Escalation Steps and When to Write It Off
What to do when a client does not pay: an escalation ladder, phone and demand-letter templates, collections vs small claims costs and prevention tactics.
Getting paidAugust 6, 20267 min read
How to Ask for Payment Professionally: Follow-Up Timeline and Email Templates
How to ask for payment professionally: a follow-up timeline, reminder schedule, and email templates that get invoices paid.
Getting paidAugust 5, 20266 min read
Invoice Payment Terms Explained: Net 30, Net 15, 2/10 and When to Use Each
What Net 30, Net 15 and 2/10 Net 30 mean, with a table of common payment terms, the discount math, terms by client type and a confirmation email.
ToolsAugust 5, 20267 min read
FreshBooks Alternatives for Freelancers Who Just Want Invoicing
FreshBooks alternatives compared for freelancers: August 2026 pricing, client limits, reminders and invoice-open tracking. Who should stay, who should switch.
InvoicingAugust 1, 20266 min read
How to Write an Invoice: What to Include and Common Mistakes
A practical guide to writing invoices clients pay faster: the nine required fields, numbering, payment terms, a real example and a copy-paste payment email.